Privacy Policy - Calendrio

1. Introduction

Calendrio ("Calendrio") respects your privacy and is committed to protecting it through this Privacy Policy. This policy describes how we collect, use, and share information about you when you use our website (https://calendrio.app) and associated services. By using our services, you agree to the collection and use of information in accordance with this Privacy Policy.

2. Information We Collect

Calendrio collects various types of personal data necessary to provide and enhance our services:

(a) Personal Information You Provide

Account Registration & Management: Name, email address, phone number, physical address (street address, city, state, ZIP), and business details.

Payment Information: Processed securely via Stripe; Calendrio does not store payment details.

Customer Support & Communication: Contact details and messages when you reach out for help.

(b) Automatically Collected Information

Device & Browser Data: Browser type, IP address, and technical details.

Usage Analytics: Pages visited, interactions with features, and engagement patterns.

Cookies & Tracking: Used for service functionality and analytics (see Section 8).

(c) Information Collected from Third-Party Integrations

Calendrio integrates with third-party services to enhance functionality. We collect data only necessary for service operations:

Google Services: Google Sign-In (name, email for authentication), Google Calendar (fetches existing calendars, creates new ones, and manages financial event entries).

Microsoft Services: Microsoft Sign-In (name, email for authentication), Outlook Calendar (fetches existing calendars, creates new ones, and manages financial event entries).

QuickBooks: Fetches invoice, bill, and payment event details to sync financial events into connected calendars.

Xero: Retrieves financial transaction data for accurate calendar event updates.

IPinfo.io: Collects geolocation data (city, country) to improve location-based results.

3. Legal Basis for Data Processing (GDPR Compliance)

We process personal data under the following legal bases:

**Contractual Necessity:** To provide services, including authentication, calendar synchronization, and customer support.
**Legitimate Interest:** To improve security, prevent fraud, and analyze service performance.
**User Consent:** For marketing, cookies, and third-party data sharing where required.
**Legal Obligation:** To comply with regulatory and legal requirements.

4. How We Use and Share Your Information

**Summary:** We use collected data to provide, maintain, and improve our services, including authentication, financial event tracking, and customer communications. Data is also used for security, fraud prevention, analytics, compliance, and—where applicable—marketing communications. Calendrio does not sell user data but shares information in the following cases to enable service functionality and compliance:

Cloud Hosting & Infrastructure Providers (Google, Microsoft, AWS)
Service Providers (QuickBooks, Xero, Stripe, IPinfo.io, Resend, MailerLite)
Business Partnerships (if part of a joint offering or integration)
Regulatory Compliance (when legally required)
Business Transfers (merger, acquisition, or asset sale)

5. Third-Party Services Used (Non-Data Collection)

While Calendrio does not collect data from the following services, they are used for essential functions:

**Stripe:** Processes payments; users should review Stripe's Privacy Policy.
**Resend:** Sends transactional emails (e.g., notifications, security alerts).
**MailerLite:** Sends newsletters and marketing emails.
**Mapbox:** Provides interactive location-based event planning.

Users should review the privacy policies of these providers to understand their data practices.

6. Data Retention & Deletion

Calendrio retains personal data as long as necessary for service delivery and compliance. Users may request data deletion at [email protected]. Requests will be processed within 30 days, subject to legal constraints.

7. International Data Transfers

Calendrio processes data in the United States and other jurisdictions. For users in the European Union (EU) and other regions, Standard Contractual Clauses (SCCs) and other legal safeguards ensure data protection.

8. Cookies & Tracking Technologies

Calendrio uses cookies and similar tracking technologies to enhance functionality, analyze service usage, and support marketing efforts. These technologies include:

**Essential Cookies:** Necessary for website functionality, including authentication and session management.
**Analytics Cookies:** Used to analyze user behavior and improve our services. Calendrio utilizes Google Analytics for tracking aggregated service usage.
**Advertising & Marketing Cookies:** Calendrio may use Meta (Facebook), LinkedIn, and other advertising platforms to provide personalized ads and measure campaign effectiveness.

User Control & Opt-Out

Users can manage their cookie preferences in the following ways:

**Browser Settings:** You may adjust your browser settings to refuse or delete cookies. However, essential cookies are required for core functionalities.
**Ad Preferences:** To opt out of targeted advertising, you can adjust settings on platforms like Google Ads, Facebook, and LinkedIn.
**Do Not Track (DNT):** While some browsers support a "Do Not Track" signal, we currently do not respond to such requests due to inconsistent industry standards.

By continuing to use our website and services, you consent to our use of cookies unless you opt out using the options above.

9. User Rights (GDPR & CCPA Compliance)

Users who post or share information publicly within Calendrio (if applicable) should be aware that such content may be visible to other users or the public. Calendrio is not responsible for third-party use of publicly shared data. Depending on location, users may:

Request access, correction, or deletion of their data.
Opt-out of marketing communications.
Restrict or object to data processing.
Request a copy of their data in a portable format.

To exercise rights, contact [email protected].

10. Data Security

Calendrio employs encryption, secure storage, and access controls to safeguard user data. However, no online system is 100% secure.

11. Children's Privacy

Calendrio is not intended for users under 13 years old and does not knowingly collect their data.

12. Updates to this Privacy Policy

Calendrio may update this policy. Significant changes will be communicated via email or website notices.

13. Contact Information

For privacy-related inquiries, contact:

Calendrio: [email protected]